Is your school’s IT department reactive or strategic?

What is one of the most common statements I hear from IT staffs within the education system? “We spend so much time during the summer with machine replacements, rebuilds, hotfixes and upgrades that we don’t really do anything else.” Since I’m always focused on future growth and staying ahead of the curve, that statement just kills me.

So many education systems are hamstrung by an IT staff that finds itself in such a reactive state that the technology within the school has no chance of keeping up with current times, let alone being ahead of the times. Machines can be old and slow needing more and more maintenance from IT staff if they are not kept on a consistent refresh cycle. Along with older machines usually comes older software (think Windows XP with Office 2003). This can also lead to mixed use of software when newer machines (with newer software) are purchased before the school has a chance to do a widespread upgrade.

All these scenarios require a lot of resource time and maintenance as well as capital cost for machine and license upgrades. Instead of having an IT staff that is overwhelmed with just trying to keep machines running as-is, provide them the flexibility and scalability to provision and support a desktop infrastructure from a central host. In the time they save, your IT staff can think strategically on how to make their school district the best it can be.

Just think about it. Utilizing a hosted Desktop as a Service (DaaS) provides IT staff with the ability to quickly provision new machines in minutes from an existing template with all of the necessary software installed on it. If they want to perform an upgrade to a certain OS or application, it can be done once on the base image and it automatically replicated to all the others. Done!

Devices are then turned into thin clients to extend the life of existing machines. When those finally give way, a thin client purchase is much cheaper with a longer life span than a standard desktop. Now you have eliminated the need for on-site hardware work for hard drive crashes and data recovery, or any small parts replacements.

With this decision, your IT staff just provided the flexibility to allow for a bring-your-own-device (BYOD) strategy or a 1:1 computing initiative where students can utilize any device. Schools can begin to provide devices such as NetBooks, iPads or Android tablets and students will still experience a secure Windows desktop with access to any school resources necessary.

With cloud computing, when your IT team finds a new application that can help students and teachers, they don’t have to be as nervous about a system-wide deployment or supporting it. Now the IT staff is out looking for those types of improvements and ready to go for deployment because it’s so much simpler. It is time for the IT staff to help put the school on the map as a destination school, instead of just trying to keep them on the map as just another school.

Polleo Systems has the experience and infrastructure in place to help guide your school to the next level of education. Contact us at [email protected] for more details on how your school can go Beyond the Cloud.