Building Your Castle in the Cloud

In our experiences working with different types of businesses, we have noticed that there are potential issues that can arise with computer equipment and also in the ways that data protection measures are utilized. There are ways to simplify and streamline how IT and computer demands are handled. By sharing a few awareness topics your business can get a grip on how to best manage your computer and data requirements.

Backup and Recovery Planning

“Backup and recovery” usually refers to the transfer of copied files from one location to another, along with the various operations performed on those files at a certain interval of time. A properly executed backup strategy is essential for maintaining data security. It protects data in the event of a hardware failure, improper or accidental deletion of data, or unauthorized changes and security breaches.  It also provides a historical catalog of archived and older backups.

Backup and recovery consists of a repeating cycle of activities and processes that require ongoing monitoring and control.  Planning and preparing, identifying the assets and knowing what the back-up requirements are is a good place to start the strategic back-up planning.  After implementing and monitoring the strategy, it is essential to have data recovery and drill tests on a periodic basis. Working with an outsourced cloud vendor will allow company’s access to the best practices, current applications, and planning preparation that makes this seamless and easy.

Protect Company Data

Technology needs are changing rapidly for all businesses today.  With necessities and tools of modern life, like mobile phones, instant messaging services, wireless connectivity and portable devices it is a given that nearly everyone has the ability to have at their disposal, large amounts of data. This has further complicated the business security and data management issue of preventing employees from sharing information in the public domain, either purposely or on accident.

Making the staff aware of the company security policy, and putting in place authorizations, password restrictions and who has access to what data is essential not only for ease of operations but for monitoring and safety. How the office operates and social implications with personal mobile device use in addition to office equipment are important to know and document.

Using a cloud-based platform or a hybrid cloud for data storage and retrieval can assist your company with tracking, monitoring, and data accessing and authorization. It provides an opportunity to deal with operational idiosyncrasies and mobile access strategies.  It can simplify costs not only in manpower measurements but also in undocumented data loss.

Increase Physical Security

In touring facilities, we have noticed many instances in which computer equipment is housed in a hallway, unsecured with public access, in wet, dusty, humid or environmentally improper storage facilities or even outside! There appears to be a common theme that many companies do not have the proper knowledge or the proper facility space to house the delicate and expensive computer equipment that is part of their IT network.

A very reliable and responsible solution is to utilize an outsourced cloud vendor to secure your infrastructure and properly care for the data that is vital to the operation of the company. With security measures in place, consistent monitoring and proper housing of that data, along with back-up and recovery plans, it is a safer and more responsible solution.  It also allows a business the ability to use less workspace, work remotely, and eliminate the cost of providing storage or space for the equipment itself and the added cost of running that equipment.

Implement a Security Policy

A well-crafted security policy sets the tone and provides ground rules for information security within your company. Since security requirements are unique to each organization the security policy should address those unique company needs and can be as detailed or as high level as your needs dictate.

You should begin planning by defining the scope of the security requirements and collect information on and about the systems that you have. If you are working with a cloud service provider they can assist you through this process with ease and help you with a step-by-step guideline on how to set up a policy.  Through this early preparation, a policy framework or outline can be constructed that defines your policy statements, how to implement and enforce the security policy, and how often the policy will be reviewed and updated.

The IT policy should cover the company and employee use of its computer resources as well as how to integrate the remote or mobile device usage outside of the company. It should address how to respond to security incidents and also define the goals and directives of the company as it relates to technology.

When there is a clear policy in place it can then be shared and distributed to company employees.  Proper training that defines those metrics and rules can now be employed.

 

Protecting your company’s data and equipment is essential for the health, safety and viability of the business itself.  By utilizing these handy reminders and employing proper advanced planning you can take measures to ensure data protection and allow for your business to grow.  We can talk to you about your back-up and recovery planning and help you to implement a cloud solution that works for your specific needs.  Give us a call today!