Who Is Minding the Shop While you are Away?

You have heard the ole’ saying “When the cat’s away the mice will play”….  Bosses would like to think that this saying isn’t true of their dedicated staff, but in reality, in today’s high-tech, real-time world a business owner had better think about this. The savvy business owner need not only think about who but WHAT is minding the shop in their absence.


We would like to share some thoughts with you on how the cloud can be the watcher on the wall while you are away.


The Cloud can offer you Password Protection and Controlled Access

No matter how much you trust your staff, giving them unrestricted access to all of your data puts you and your company at unnecessary risk. Password protection can be on individual files or certain groups of files. It is also possible to move certain groups of documents or data into a separate cloud storage that only you have access to. Passwords are easy to activate and most cloud systems will allow you to apply them via the settings dashboard. Network controls can also let you determine who in your organization has access to certain files and…….


The Cloud can help you Identify Specific User Roles

Not only can the cloud help you with password and data tracking it can also help you with assigning specific user roles to the data or programs that are managed. This can give you peace of mind knowing that even in your absence those that have been assigned a role in the management of that data will be the only individuals to access those programs or data. This prevents unauthorized users from walking away with proprietary information. Speaking of not walking away with proprietary information……


The Cloud can offer you Advanced Data Encryption

If you hold customer data, you’ll need to take extra steps to protect it or you could end up liable in the event of a breach. Depending on how much data you store, what type of information it is and what you use it for, you may need to seek more advanced guidance and support. However, as a good first step, you should encrypt your data. Using data encryption you can make sure that any outsider that might get into your system won’t be able to access the information you need to protect. This is a key component in watching over your business while you are there and when you are away. When you are away and traveling just how do you communicate with staff………


The Cloud can help with Improved Collaboration

Utilizing the Cloud means that your data can be accessed at any time on almost any device that has access to an Internet connection. This provides the added benefit of easier collaboration, particularly for businesses with remote employees. A growing number of small- and medium-sized businesses (SMBs) consider the ability to be productive remotely as critical to their operations.  The cloud dynamic, which includes document collaboration, project management, shared calendars, video conferencing and instant messaging, allows today’s smart business owner to manage a business on the road. What if they unthinkable happens, while you are away?………


The Cloud can help you with Data Recovery and Business Continuity


If you don’t have the time or resources to implement a backup strategy (we think everyone should MAKE time)—or if you keep your backed-up data on-site—the Cloud can help you ensure retrieval of the latest versions of your data in case of an on-site system failure or a disaster. You can choose a Cloud-based service provider to back up your data at certain intervals and copy it to a safe online location, so that if the unexpected happens, you can be back up and running within minutes.  quickly. A geo-redundant backup, meaning your data is saved in multiple centers across multiple locations, greatly improves the security of your data and gives you that extra peace of mind when you are away from your office.


As you travel on business or pleasure this summer. Think about all of the reasons that utilizing the cloud will allow you to not only manage the mice but can give you the peace of mind you need to relax and run your business.